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Privacy Policy

Last updated: [insert date]

Brooklands Finance respects your privacy and is committed to protecting your personal information.

This privacy policy explains how we collect, use and protect personal information when you use our website or make a dealer enquiry.

1. Who we are

Brooklands Finance works with UK motor dealers buying vehicles from Japanese auctions.

For the purposes of data protection law, the data controller is:

Brooklands Finance
[Insert company legal name if different]
[Insert registered address]
[Insert company number if applicable]
Email: [insert email address]
Telephone: [insert telephone number]

2. What information we collect

We may collect personal information when you contact us, submit a dealer enquiry form or use our website.

This may include:

  • your name

  • business name

  • email address

  • telephone number

  • business location

  • dealership website

  • information about your business and the type of vehicles you sell

  • whether you already buy vehicles from Japan

  • details you include in messages or enquiry forms

  • basic website usage information, such as pages visited, device type, browser type and IP address

We do not ask for unnecessary personal information through the website.

3. How we use your information

We use your information to:

  • respond to dealer enquiries

  • understand whether the Brooklands route may be suitable for your business

  • contact you about Japanese auction stock, demo access, onboarding, funding through import and related services

  • keep records of enquiries and business communications

  • improve our website and understand how visitors use it

  • comply with legal, regulatory, accounting or business record requirements

We do not sell your personal information.

4. Our lawful basis for using your information

Under UK data protection law, we must have a lawful basis for using personal information.

We usually rely on one or more of the following lawful bases:

Legitimate interests
We may use your information to respond to business enquiries, communicate with motor dealers, manage our business relationships and improve our website.

Contract or steps before a contract
If you ask about using Brooklands, we may use your information to discuss the route, onboarding, terms and potential business arrangements.

Legal obligation
We may use or keep information where required for legal, accounting, tax, regulatory or compliance purposes.

Consent
Where we ask for consent, such as for certain marketing communications, you can withdraw that consent at any time.

5. Who we share information with

We may share personal information with trusted service providers and professional advisers where necessary to operate our business.

This may include:

  • website hosting and website platform providers

  • email and communication providers

  • customer enquiry or CRM systems

  • professional advisers such as accountants, solicitors or compliance advisers

  • logistics, auction, import or funding-related partners where this is necessary to progress an enquiry or provide the Brooklands route

  • regulators, authorities or other parties where required by law

We only share information where there is a legitimate business reason, legal requirement or operational need.

6. How long we keep information

We keep personal information only for as long as necessary.

Dealer enquiry information and business correspondence may be kept for as long as needed to manage the enquiry, business relationship, legal obligations and record keeping.

If an enquiry does not progress, we will not keep your information for longer than necessary.

Website analytics information may be kept for a shorter period, depending on the tools used.

7. Cookies and website analytics

Our website may use cookies or similar technologies to help the site work properly, understand website traffic and improve user experience.

Cookies may collect information such as browser type, device information, pages visited and approximate location.

You can control cookies through your browser settings. Some parts of the website may not work properly if cookies are disabled.

8. How we protect your information

We take reasonable steps to protect personal information against loss, misuse, unauthorised access or disclosure.

However, no website or email system is completely secure. Please do not send highly sensitive information through the website form.

9. International transfers

Some website, email, hosting or software providers may process data outside the UK.

Where this happens, we will take reasonable steps to ensure appropriate safeguards are in place.

10. Your data protection rights

Under UK data protection law, you may have the right to:

  • ask for a copy of the personal information we hold about you

  • ask us to correct inaccurate or incomplete information

  • ask us to delete your information in certain circumstances

  • ask us to restrict how we use your information

  • object to our use of your information in certain circumstances

  • ask us to transfer information you gave us to another organisation in certain circumstances

  • withdraw consent where we rely on consent

To exercise your rights, contact us using the details above.

You also have the right to complain to the Information Commissioner’s Office if you are unhappy with how we use your information.

ICO website: https://ico.org.uk
ICO telephone: 0303 123 1113

11. Changes to this policy

We may update this privacy policy from time to time.

The latest version will be published on this page.

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